Bands of AHS

For students and families

Family Campaign Tools

Everything you need to run sponsorship outreach for your student. Pick 5 local businesses you already know, choose whether to contact them yourself or have the band make the introduction, and keep the follow-up organized in your Family Portal.

Open family sponsorship← Back to sponsor info

The pitch in 90 seconds

How sponsorship outreach actually works

  1. Build your warm list (15 min). List 5 local businesses your family already has a real relationship with: dentist, mechanic, restaurant, parent's employer, neighbor with a small business. Skip big-box stores and strangers.
  2. Visit in person if you can. Lead with the relationship ("I've been coming here for 8 years"), make the ask, hand them the leave-behind 1-pager, set a follow-up week, thank them. 90 seconds, not a sales pitch.
  3. Follow up. Most yeses come on the second contact. Don't take a no personally — it's usually a budget cycle, not a rejection.
  4. Send commits to Mr. Parker. Family makes the introduction. Mr. Parker thanks the sponsor, delivers any recognition, and the booster team handles intake and receipts. You don't have to be a salesperson.

Tools

Online tracker

Add businesses your family knows, ask the band to make the first introduction when that helps, browse businesses that are already open to hearing from an Ashley family, and mark each business after you make contact. Everything lives in the Family Portal.

Open family sponsorship

Print materials

Printables you can take into a business

Leave-behind 1-pager

The single page you hand to the business after a visit. Tier summary, Adopt-an- Instrument overview, tax info, contact. Print one per business.

Print leave-behind

Full packet

The formal version. Cover letter, full tier matrix, Adopt-an-Instrument menu, and sponsorship form. Use this when a business wants the complete picture or asks for something to share internally.

Print full packet

Paper outreach sheet

Prefer to track on paper? Print this blank sheet for your 5 businesses + outreach log. (The online tracker does the same thing with auto-save and dedup against other families.)

Print outreach sheet

Closing the loop

When a business says yes

  1. Get the signed sponsorship form (paper from the packet, or online submission).
  2. Email it to robert.parker@nhcs.net with subject: Sponsor commit — [Business Name] — [Your Student Name]
  3. Mark “I contacted them” in your Family Sponsorship dashboard.
  4. Mr. Parker takes it from there: thank-you call, recognition setup, intake, tax receipt within two weeks.

Questions

Stuck or need help?

Email Mr. Parker directly at robert.parker@nhcs.net. He'd rather you ask once than guess.